Preferred Name Change

UNC Charlotte is aware that many of its students and employees use a first name other than their legal name. As part of being a welcoming and inclusive campus, changes have been implemented to increase the use of the preferred first name in the course of UNC Charlotte education and business.

To submit or update your preferred name

Please note this procedure may be modified or rescinded at the discretion of UNC Charlotte.

Because the use of a person’s legal first name will continue to be necessary in certain records and communications, both the legal first name and preferred first name (if requested) will be stored within UNC Charlotte's primary information systems. Implementation of the use of preferred names will be a process that occurs over time. When a student contacts a UNC Charlotte office in person or by phone, the staff in that office may only have electronic access to the student's legal first name.

To initiate the process to include a preferred first name in a student record, a student must email Maureen Martinez, Maureen.martinez@uncc.edu, in the Office of the Registrar from their UNC Charlotte email account with their legal name, Banner ID number, and a preferred name.

To initiate the process to include a preferred first name in an employee record, the employee must email the Human Resources Department at employment@uncc.edu from their UNC Charlotte email account with their legal name, Banner ID number, and a preferred name. 

UNC Charlotte reserves the right to remove preferred names that are deemed misrepresentative and suspend the individual’s privileges to update their preferred name.

Disclosure: Campus departments interact with and send reports to Federal, State, and other Government agencies that verify the identity of a student by using the student's legal name, in some cases Social Security Numbers, and other personal identifiable information that prohibits the use of preferred names.

FAQs

What is a preferred name?

A first name by which an individual wishes to be identified that is other than the individual's legal name. UNC Charlotte provides a process for any student or employee to include a preferred first name. While UNC will work toward primary use of the preferred name, use of one's legal name will continue to be necessary in some instances.

What are the reasons for this policy?

Many members of the UNC Charlotte community use a first name that differs from their legal name. These may include individuals who prefer to use:

  • a middle name instead of a first name
  • an anglicized name
  • a name to which the individual is in the process of legally changing
  • a name that better represents the individual's gender identity

Where will my preferred name appear/be used?

  • 49er ID Card
  • UNC Charlotte email
  • Canvas

Please be aware that many systems and process and many of the "screens" that staff use in our information system only display legal first names.

Can I specify a preferred middle or last name?

No, a preferred name includes only your first name. If you wish to change your middle or last name, you will need to file an application with the State of North Carolina. 

Can I request any preferred name I want?

Students, faculty, and staff may designate a preferred name with which they identify and by which they prefer to be known.*

How do I get a new UNC Charlotte 49er Card with my preferred name?

After submitting your preferred name to either the Office of the Registrar or Human Recourses, allow one week for your record to be updated and exported to the UNC Charlotte 49er ID Card system. You may then request a new 49er ID Card at the 49er Card Office located in the Auxiliary Services Building; at the ID Office located in the Popp Martin Student Union; or at the Center City Campus.

How much will a new card cost?

If you exchange your current 49er ID Card there is no cost to replace your card due to a name change, otherwise there will be a $20.00 replacement fee due at the time of card distribution.

Do I have to get a new card if I submit a preferred name?

No, the decision to request a new card is entirely optional.

*UNC Charlotte reserves the right to deny a request to include a preferred name if the request is fraudulent, carries connotations offensive to good taste and decency, or violates the Board Policy Manual, University Regulations, and/or the Student Code of Conduct. Issues relating to such matters may be referred to the Dean of Student's Office for consideration and resolution. UNC Charlotte will investigate reports of misuse and abuse of the preferred name process/policy. Depending on the circumstances, those involved in such investigations may include Human Resources, Dean of Students, Provost, University Legal Counsel, and/or appropriate Law Enforcement agencies.