Please stop by or call us with questions or for details on how to use UNC Charlotte's Bulk Mail & Package Services.
Bulk Mail, also known as Direct Mail, is a classification of mail that meets certain requirements to qualify for discounted rates. Rates are dependent on content, size, shape, weight, mailing distance, and quantity.
The qualifications for bulk mail generally depend on the class of the mailing. All bulk mail however must be completely uniform except for the destination address.
The qualifications for bulk mail generally depend upon the class of the mailing. All bulk mail, however, must be completely uniform except for the destination address.
Business mail postage is calculated based on the volume of mail to be delivered to a specific Zip code. For example, 125 mail pieces are to be delivered to the same zip code, those pieces qualify for a discount rate of .87 cents, as opposed to the usual .45 cents. The savings for every 100 pieces thereafter could be as much as $35.
Generally, UNC Charlotte mail is nonprofit in nature. However, mailings for programs may not be nonprofit if the program will earn an excess of funds greater to operational costs. We check all eligibility requirements prior to processing mail.
UNC Charlotte’s pre-paid postage permit imprint — or indicia — belongs to Mail & Package Services and cannot be used without express permission.
Permission to use the University’s Postage Paid Permit must be obtained by printing companies and mail houses for each mailing, even those that have previously used the permit. This protects the University from unnecessary and unexpected charges.
Correspondence bearing the indicia must also be brought directly to UNC Charlotte Mail & Package Services where the permit is held, and cannot be dropped in a collection box. There are other restrictions too, so to be safe, Mail & Package Services recommends that in addition to securing permission to use the permit on a specific mailing, you also allow us to imprint it (as opposed to having the indicia directly affixed from a printing press or copier).
Please do not risk additional charges or penalties against the University’s bulk mail permit. Contact Mail & Package Services before preparing your bulk mailing, preferably before it is printed. Only then can you be sure that approval to use the permit has been secured and that your communication will be sent quickly, for the very best price.
United States Postal Service regulations and size restrictions have changed and grown increasingly stringent. USPS enforcement of these rules has also increased. As a result, bulk mailings are an area where departments can unknowingly waste money. Penalties of two to 15 cents per piece add up quickly, potentially costing the University tens of thousands of dollars per year.
The best way to keep mailing costs to a minimum is to contact Mail & Package Services before your communication is designed. Here’s why:
Mail & Package Services' expanded bulk mail processing center is capable of processing Bulk/Direct Mail from 200 to 50,000 pieces. Turn around time is 12 hours for smaller orders (less than 5,000 pieces); larger orders completed in 24 to 48 hours.
If your mailing will require inserting, please use either Number 9 or 10 sized letter envelopes, or 9.5 x 12 sized flat envelopes, with a sealable flap located on the short side. If needed, Mail & Package Services can even provide envelopes.