UNC Charlotte is aware that many of its students and employees use a first name other than their legal name. As part of being a welcoming and inclusive campus, changes have been implemented to increase the use of the preferred first name in the course of UNC Charlotte education and business.
To submit or update your preferred name
Please note this procedure may be modified or rescinded at the discretion of UNC Charlotte.
Because the use of a person’s legal first name will continue to be necessary for certain records and communications, both the legal first name and preferred first name (if requested) will be stored within UNC Charlotte's primary information systems. Implementation of the use of preferred names will be a process that occurs over time. When a student contacts a UNC Charlotte office in person or by phone, the staff in that office may only have electronic access to the student's legal first name.
To initiate the process to include a preferred first name in a student record, a student must email Maureen Martinez, Maureen.email@example.com, in the Office of the Registrar from their UNC Charlotte email account with their legal name, Banner ID number, and a preferred name.
To initiate the process to include a preferred first name in an employee record, the employee must email the Human Resources Department at firstname.lastname@example.org from their UNC Charlotte email account with their legal name, Banner ID number, and a preferred name.
UNC Charlotte reserves the right to remove preferred names that are deemed misrepresentative and suspend the individual’s privileges to update their preferred name.
Disclosure: Campus departments interact with and send reports to Federal, State, and other Government agencies that verify the identity of a student by using the student's legal name, in some cases Social Security Numbers, and other personally identifiable information that prohibits the use of preferred names.
*UNC Charlotte reserves the right to deny a request to include a preferred name if the request is fraudulent, carries connotations offensive to good taste and decency, or violates the Board Policy Manual, University Regulations, and/or the Student Code of Conduct. Issues relating to such matters may be referred to the Dean of Student's Office for consideration and resolution. UNC Charlotte will investigate reports of misuse and abuse of the preferred name process/policy. Depending on the circumstances, those involved in such investigations may include Human Resources, Dean of Students, Provost, University Legal Counsel, and/or appropriate Law Enforcement agencies.