Disclosure Terms & Conditions

UNC Charlotte administrative copy card

The cardholder agrees that the Administrative Copy Card is the property of UNC Charlotte, and can be confiscated from bearer as a result of inappropriate conduct or abuse. Use of the Copy Card is subject to all terms, conditions, rules, and regulations.

You must present your Copy Card at the time of use in order to obtain services where applicable. Your card and related accounts are non-transferable; any misuse or illegal transactions can result in privilege suspension. Except as provided below, you are responsible for the usage of your card.

After initial activation, additional deposits may be made by submitting Administrative Copy Card/Increase Form to the Auxiliary Services office. Please email or fax the Copy Card Value form to Auxiliary Services at 704‑687‑3666 (fax) or . We do not accept cash and do not give change. All emailed forms must be signed and scanned before submitting.

These funds shall be applied against amounts debited to your Copy Account for goods and services purchased at points of sale. There is no daily limit on the number of purchases that may be made and debited to the account provided funds are available. The Cardholder understands and agrees the Copy Card is not a credit card, nor can it be used to obtain cash or cash advances from the account under any circumstances.

Statements of account may be obtained at the Cardholder's request from the Auxiliary Services Office. Statements will not be issued by the Auxiliary Services Office to third parties without written consent from the Cardholder.

Lost, Stolen, or Replacement Copy Cards

Immediately report any lost or stolen card or unauthorized card use, in person or by phone, to the Auxiliary Services Office at 704‑687‑7352 or to Rick Torres via email at , Monday through Friday, 8:00 AM-5:00 PM. After hours, you may contact us via email.

The cardholder is responsible for all usage of the card prior to proper notification to Auxiliary Services.

Additional Copy Cards for single account can be purchased for $1.

There is a $10 replacement fee for lost or damaged cards. If the card is stolen and a police report is filed, you may bring a copy of the police report for a free replacement card.

Closing accounts, returns and inactivity

Upon official withdrawal/graduation or termination of employment from the University, the Cardholder may request his/her account be closed. The request must be made in writing to Auxiliary Services or in person at the Auxiliary Services Office. All debts on the Cardholder's account with the Copy Center and Accounts Payables Office must be satisfied prior to a refund being processed. Any negative Copy Card balances will be charged directly to the Cardholder or Department.

Inactive accounts, accounts that remain inactive for a period of six (6) months will be charged a $1 per month inactivity fee for each inactive month thereafter. Inactivity fees will be deposited to the Copy Card operating account to offset costs incurred to operate the Copy Card System.


Cash refunds will not be made for unusable copies purchased with a Copy Card. A credit will be made to the Copy Card account for the amount of the refund. No refunds will be given for copies made in excess. Cardholder should verify quality of copies when copies begin exiting the machine and halt copying as soon as possible if copies are unusable.

The cardholder agrees to abide by all sales, regulations, policies and procedures as specified by the University and the Copy Card program. Violations of such rules, regulations or procedures may result in cancellation of the cardholder's privileges. Further changes in terms and conditions regulating the use of the Copy Card will apply to all cards/accounts in use at that time and will supersede the terms and conditions in effect at the time the card/account was acquired.


Email confirmations are sent for deposits that are made by submitting Increase to Copy Card Value form to Auxiliary Services. Activity statements can be generated upon request of the cardholder at the Auxiliary Services Office.

Disclosure of accounting information to third parties

UNC Charlotte will disclose information to third parties about your account only:

  • In order to comply with court orders or other applicable laws.
  • If the cardholder gives the Copy Card Office written permission.
  • If requested by the University's or State of North Carolina's Auditors.